The process works something like this: your boss has an important document he or she wants to share with you and the rest of your team. Your boss uploads the document to DocTrackr, and sends each of you an invite over e-mail to view the file. Using what Cazalot calls “cryptography applied to document management,” Microsoft Word or Adobe Reader checks with DocTrackr’s authentication server to confirm whether access is allowed.
And the type of access can vary too. Your boss might decide that no one should be able to print the file, or that the file should be read-only, and inaccessible offline. These permissions can be applied to everyone on your team, or just certain people. Or, if your boss has a new version of the document to distribute, access to the old file can be revoked. Meanwhile, the number of users who access the file, and for how long, are tracked and measured using a series of graphs online.
The genius here is that authentication is handled by security mechanisms already built into Microsoft Office and Adobe Reader, saving Cazalot from having to “reinvent the wheel.” Instead, DocTrackr provides a simple, unified front-end interface to manage these permissions online—something a business would have previously had to handle itself.